Security Plan Guidance:
Inventory Audit Conditions

Inventory Audit Conditions
Circumstance
Suggested Audit
Emergency movement inside the same registered area Audit not required if there is no evidence loss or theft.
Emergency movement to a different registered area 100% check of sealed containers for indication of tampering. 10% of the entire inventory which is not sealed. Audit commences after the move is complete.
Loss 100% of all samples in that PI’s collection and/or any other inventory in shared freezer space.
Audit commences immediately (within 48 hours) after the event.
Theft 100% of all samples in that PI’s collection and/or any other inventory in the shared freezer or space.
Audit commences immediately (within 48 hours) after the event.
Addition or removal of a PI from the registration.
Or
Transfer of inventory from or to another PI.
100% of the samples in that PI’s collection.
100% check of sealed containers for indication of tampering. Audit commences as soon as possible after the arrival/removal of the investigator or as soon as practical thereafter.
Planned movement to a different registered area 100% check of sealed containers for indication of tampering. 10% of the entire inventory which is not sealed. Audit commences after the move is complete.
Planned movement to a different registered area a different building, campus, facility. 100% of all samples manipulated since the last inventory. 100% check of sealed containers for indication of tampering. Audit commences after the move is complete.
Entities may also choose to consider inventory when following conditions occur:
Condition
Inventory
Laboratorian or support staff removal from registration 10% of the samples in that PI’s collection that the individual worked with. 100% check of sealed containers for indication of tampering. Audit commences as soon as practical after the person is removed.
Destruction of agents 100% of the agents being destroyed.
Page last reviewed: August 26, 2020, 03:25 PM