Security Plan Guidance:
Inventory Audit Conditions

Inventory Audit Conditions
Circumstance	Suggested Audit
Emergency movement inside the same registered area	Audit not required if there is no evidence loss or theft.
Emergency movement to a different registered area	100% check of sealed containers for indication of tampering. 10% of the entire inventory which is not sealed. Audit commences after the move is complete.
Loss	100% of all samples in that PI’s collection and/or any other inventory in shared freezer space. Audit commences immediately (within 48 hours) after the event.
Theft	100% of all samples in that PI’s collection and/or any other inventory in the shared freezer or space. Audit commences immediately (within 48 hours) after the event.
Addition or removal of a PI from the registration. Or Transfer of inventory from or to another PI.	100% of the samples in that PI’s collection. 100% check of sealed containers for indication of tampering. Audit commences as soon as possible after the arrival/removal of the investigator or as soon as practical thereafter.
Planned movement to a different registered area	100% check of sealed containers for indication of tampering. 10% of the entire inventory which is not sealed. Audit commences after the move is complete.
Planned movement to a different registered area a different building, campus, facility.	100% of all samples manipulated since the last inventory. 100% check of sealed containers for indication of tampering. Audit commences after the move is complete.

Entities may also choose to consider inventory when following conditions occur:
Condition	Inventory
Laboratorian or support staff removal from registration	10% of the samples in that PI’s collection that the individual worked with. 100% check of sealed containers for indication of tampering. Audit commences as soon as practical after the person is removed.
Destruction of agents	100% of the agents being destroyed.

Page last reviewed: August 26, 2020, 03:25 PM